It is apparent that Google is deeply invested in the G Suite, as of recently we see Google adding features to the G suite to make basic processes much simpler and more convenient for their users. Here, we’ll go over a few of these updates, and how they can positively influence your operations.
Search Chips in Gmail
All G Suite subscribers will soon see improved search capabilities within Gmail, as Google’s developers have added an extra feature to help narrow down search results. Once a search is performed within Gmail, contextual options will appear below the search field. Since Google is known for being a place with millions of search results for anything, this will come in handy.
For instance, let’s say you were looking for a specific email from your colleague Brian. Simply searching for “Brian” would bring up a mess of messages, chats, updates, and invites. Search Chips allows you to narrow your search by various filters without manually typing them. So, if you knew that the message from Brian you were looking for had a PDF attached, you can search for emails from Brian with PDFs attached.
Again, while this feature is currently exclusive to the G Suite, all Gmail accounts will soon have this capability built in. If you want to learn more about how to search Google efficiently, check out our tip of the week blog on the subject.
Expanded Out of Office Notifications
Are you planning on being out of the office for an extended amount of time? Google is adding a feature that allows you to present this information in more context to your contacts who have access to your Google calendar. Suppose you have a vacation scheduled in your Google calendar. If Brian wanted to get in touch with you during that time, he would see that you were gone and when to expect you back.
Google Docs Autocorrect and Smart Compose
Google Docs (at least, the online version) is being augmented with the ability to automatically correct a user’s errors as they type – something many users will likely find to be a welcome addition. This feature is slated to be released to select G Suite subscription types. Likewise, select G Suite subscriptions may have noticed Smart Compose predictions appearing in their Google Docs as of late. If you are someone who isn’t a fan of autocorrect, you do not necessarily need to use this feature.
Admin Console Improvements
Administrators should be happy to see the assorted improvements that have been made to their Admin consoles, and we’re talking about more than the aesthetic changes. The entire interface’s integration has been improved, with more context provided in the options.
Context Aware Access in G Suite
There are just some things that different levels in an organization need and don’t need, respectively, which means that certain users shouldn’t be able to access certain things. While admins were once only able to differentiate access control through organizational units, you can now control access via a user’s identity and the context that is inferred by a request. This means more granular control over your data, and by extension, more secure data. However, to use this feature, you have to be a G Suite user of Enterprise, Enterprise for Education, Cloud Identity Premium, or Drive Enterprise.
We hope that Google adding features to the G suite is helpful to you. Which of these additions do you find the most promising? Do you wish any were more widely available? Let us know in the comments! If you need any help with navigating the G suite or managing your IT, reach out to Symmetric IT Group today.