Get Started Today!  (813) 749-0895    SEARCH SITE

IT Professional Services and Business Continuity

Symmetric Engineering Group Blogs

Tip of the Week: Creating Process Documentation

Tip of the Week: Creating Process Documentation

Businesses are driven by processes. More often than not, these processes are fairly definitive - do this, then do that, then do the other thing - and require a set order of operations. There also happen to be a lot of these processes, which makes it important that they are well-documented so you and your employees can refer to this documentation later. Here, we’ll offer a few tips on how to best document a task.

Step One: Preparation and Accessibility

When it comes to documentation, you need to remember the importance of playing to the middle. With the exception of tasks that are remarkably specific by nature, producing documentation that is too specific won’t be nearly as helpful. Of course, you also need to avoid creating documentation that is too open-ended - leaving your instructions too vague won’t help anyone either.

Of course, in order for your documentation to be usable, it also needs to be stored where it can be accessed by your employees as needed. It should be equipped with the capability to search through the documents within it, sorting them and tracking edits. Basically, we’re saying that you need to implement a document management system or knowledge center for your processes. If you need help weighing your options as far as this is concerned, we can assist you in the decision-making process.

Step Two: Do It And Record It

Or, DIARI for short. This step is a crucial one, as it will dictate how helpful your documentation ultimately is. What you’ll have to do is to go through the process yourself, taking notes to build a step-by-step guide to it. When you do so, you should include every detail, including things like contact information and standard procedures. If a given process requires a checklist of questions to be asked, that checklist should appear in the documentation for it. The same goes for anyone who is meant to be contacted during the process… their contact information should be provided.

This will also allow you to make insights into the process for yourself, potentially showing you ways to improve it.

Step Three: Improving It

Of course, once you have those insights, you may as well implement them and try your process again. For instance, if going about your process in a different order than what you had originally settled on may make it better, run another trial and see how it affects it. Whether it improves the process or hinders it, you now have more information as to the right way to do things, allowing you to make better choices for your business operations.

Once you’ve sat yourself down and begun, you’ll find that creating helpful documentation for your business is a fairly easy process. Furthermore, there are solutions available that you can leverage to improve your documentation even more, like Steps Recorder on Windows.

Subscribe to our blog for more helpful IT tips and tricks!

Checking in on Net Neutrality
3 Reasons You Want Experts Handling Your IT
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, May 21 2019

Captcha Image

Search

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Tip of the Week IT Services IT Support Technology Best Practices Business Computing Managed IT Services Cloud Email Hosted Solutions Productivity Privacy Hackers Malware IT Infrastructure Management Internet Business Continuity Business IT Companies in Tampa Network Security Data Data Backup Microsoft IT Support Services Software Business Mobility Outsourced IT Business IT Solutions I.T. Management IT Professional Services Managed Service Provider Productivity Computer Custom Business Solutions Innovation Data Recovery Mobile Devices Tech Term Ransomware IT Management IT Business Solutions Business Applications Google IT Support Cloud Computing Android Communication Hardware Upgrade User Tips Technology Consultants Managed IT Collaboration Windows Disaster Recovery Workplace Tips Managed IT Service in Florida Windows 10 Internet of Things Efficiency Managed IT Service Business IT Support Business Management Managed Services in Florida I.T. Support Remote Monitoring Small Business Phishing IT Risk Management Backup Server Browser Dynamic Solutions I.T. Services Encryption IT Support Services in Tampa IT Outsourcing in Tampa Paperless Office IT Services in Florida Holiday Managed IT Services Smartphones Smartphone Microsoft Office Data Management Windows 10 Passwords IT Support in Tampa Mobile Device communications Office 365 Cybersecurity Managed Services Network Save Money Artificial Intelligence VoIP IT Service Social Media Gmail Mobile Device Management BYOD App IT Managed Services Managed Services in Tampa Bay Vendor Management Customer Relationship Management Website IT Services in Tampa Compliance Tampa IT Support Firewall Bandwidth Analytics Antivirus Business Technology Operating System Tech Companies in Tampa Risk Management Automation BDR Employer-Employee Relationship Chrome Applications Unified Threat Management Bring Your Own Device Content Filtering IT Company Business Plan Document Management IT Vendor Management Project Management Scam Word Two-factor Authentication Apple IT Outsourcing Vulnerability Business IT Support Services Saving Money Help Desk Settings Small Business IT Solutions Infrastructure Managed Service in Tampa Computer Networking Healthcare Facebook Tip of the week IT Outsourcing in Florida Government Quick Tips Managed Service IT Service Management Information Data Computer Services Wi-Fi WiFi Customer Service Hosted Solution Data loss File Sharing Office Data storage IT solutions Tablet Storage Regulations The Internet of Things Virtualization Remote Computing Unified Communications IT Management Services Telephone Systems Apps Mobile Computing Miscellaneous Maintenance IT Company Data Security Blockchain Big Data Robot Money Router Computer Hardware Repair SaaS VPN Wireless Net Neutrality Wireless Technology Retail Computer Networking Services Redundancy Social Downtime Flexibility Patch Management IoT How To Access Control HIPAA Employees Digital Payment Server Management Alert Software as a Service Virtual Desktop Computing Office Tips Internet Exlporer Company Culture YouTube Network Management Search Monitors Network Congestion Cooperation Files IT Consulting Networking Mobile Security Users Proactive Virtual Private Network Spam Managed IT Outsourcing Budget User Error Assessment IT Support Helpdesk Smart Technology Microsoft Virtual Server Hosting in Tampa and Florida IT Companies in Florida Business Continuity Services Solid State Drive Virtual Reality Politics Mobility Gadgets Recovery Remote Monitoring and Management LiFi Management IT Management Service Augmented Reality Presentation Information Technology Outlook Remote Workers Printing Laptop Google Drive Uninterrupted Power Supply IBM End of Support Computer Network Services Mouse Administration Licensing Computer Support Machine Learning Business Application Password Training I.T. Company Legislation Identity Hacking Google Docs Fleet Tracking Procurement Experience Deep Learning Hard Disk Drive Electronic Medical Records PowerPoint Superfish Fraud Mobile Favorites Hacker Time Management IT Support Companies in Tampa Save Time Test Software Tips Display Full Service IT Dark Web Samsung Healthcare IT Cache Electronic Health Records Trending IT Solutions for Small Business Intranet OneDrive High-Speed Internet Co-managed IT Cookies Managed it Services in Tampa Undo Travel Cryptocurrency Humor Monitoring Halloween Windows 7 Proactive IT Alerts Chromebook Comparison IT Vendor Management in Tampa Sync Asset Tracking Security Cameras USB Data Technology Professional Services Server Hosting IT Tech Support Hacks Conferencing Identity Theft History IT Support and Solutions User Private Cloud Backups MSP RMM Data Warehousing Domains Recycling Cyberattacks CIO Computer Care Firefox Microsoft Affiliate Program Manufacturing SharePoint IT Technicians Development Zero-Day Threat Statistics Technology Tips Nanotechnology Business Growth Managed Service Providers Competition Bitcoin Star Wars Consulting Scary Stories VoIP Transportation Data Breach Managed Services in Floirda Best Practice Google Wallet Server Hosting in Florida Specifications Social Networking Digital Signature Network Support in Florida Hard Drives Mobile Device Managment Business Continuity Service Providers OneNote Remote Worker Identities Writing Virtual Assistant Technology Consulting Firms Current Events Managing Stress Instant Messaging Touchscreen Downloads Mirgation Disaster IT Managed Service in Tampa Avoiding Downtime Information Technology Consulting Legal Tech Terms Cabling Microsoft Excel Public Speaking eWaste Read Only Microsoft Business Solutions Hard Disk Drives Cables Backup and Disaster Recovery Google Maps Bluetooth Screen Reader Tech Company in Tampa Meetings Windows 8 Professional Service Utility Computing Managed Services Provider Sports Computer Repair Digital Dark Data Technology Laws Staff IT Company in Tampa Heating/Cooling Websites Drones Tampa IT Services Black Friday Motherboard Employee-Employer Relationship ROI Social Engineering Wasting Time Hotspot Going Green Enterprise Content Management Finance Safety Marketing Multi-Factor Security Migration Help Desk Support in Tampa IT Consulting Services Theft Cortana Mail Merge Careers Programming Top IT Outsourcing Company Consultation Solid State Drives Wires Human Error Education Health Care IT Services Distributed Denial of Service Smart Tech IT Managed Service Provider E-Commerce Spyware Consulting Services Teamwork Unified Threat Management Operations Managed Service in Florida Outsourced Computer Support Cyber Monday Cost Management G Suite IT Consulting Service Alt Codes Corporate Profile Database Techology Language Vulnerabilities Authentication Google Calendar Chatbots Help Desk Support Automobile WPA3 Financial Knowledge Address IT Service in Tampa Jobs Notes Lenovo Permissions Server Hosting in Tampa Tech Support Enterprise Resource Planning Bookmarks Options Permission Fun Shortcut Computers Business IT Solutions Break Fix Connectivity Health Point of Sale Hard Drive Features Buisness Service IT Shared resources Printer Wearable Technology Servers Modem Typing WannaCry Application Voice over Internet Protocol Disaster Resistance Computing Infrastructure Geography Authorization Wireless Internet Business Appplications Administrator Managed Servers Work/Life Balance Relocation Regulation Web Server Cleaning 5G Lithium-ion Battery Law Enforcement IP Address Notifications Unsupported Software Physical Security Motion Sickness Cameras Emergency Gadget Mobile Office Error Hiring/Firing Personal Information Staffing Thank You Mobile Data CCTV How To Students IT Consultant Refrigeration Public Cloud Crowdsourcing Printers GPS Congratulations Twitter Webcam Taxes Upgrades Virus Botnet Supercomputer Cybercrime Telephony I.T. Managament Tracking Processors CrashOverride 3D Printing Emoji IT Budget Saving Time Black Market Running Cable Update

Latest Blog Entry

Businesses have a lot of technology to manage. While some organizations have an in-house IT department to manage it, many small businesses are limited due to location factors, budget concerns, and countless other variables. In the past, organizations would turn to break-fix ...

Latest News

SEG Awarded Small Business of the Year Award!

Symmetric Engineering Group was awarded the Upper Tampa Bay Chamber Small Business of the Year Award for their understanding technical service and support throughout the Tampa Bay area

Read more ...

Account Login