Get Started Today!  (813) 749-0895    SEARCH SITE

IT Professional Services and Business Continuity

Symmetric Engineering Group Blogs

Tip of the Week: Creating Process Documentation

Tip of the Week: Creating Process Documentation

Businesses are driven by processes. More often than not, these processes are fairly definitive - do this, then do that, then do the other thing - and require a set order of operations. There also happen to be a lot of these processes, which makes it important that they are well-documented so you and your employees can refer to this documentation later. Here, we’ll offer a few tips on how to best document a task.

Step One: Preparation and Accessibility

When it comes to documentation, you need to remember the importance of playing to the middle. With the exception of tasks that are remarkably specific by nature, producing documentation that is too specific won’t be nearly as helpful. Of course, you also need to avoid creating documentation that is too open-ended - leaving your instructions too vague won’t help anyone either.

Of course, in order for your documentation to be usable, it also needs to be stored where it can be accessed by your employees as needed. It should be equipped with the capability to search through the documents within it, sorting them and tracking edits. Basically, we’re saying that you need to implement a document management system or knowledge center for your processes. If you need help weighing your options as far as this is concerned, we can assist you in the decision-making process.

Step Two: Do It And Record It

Or, DIARI for short. This step is a crucial one, as it will dictate how helpful your documentation ultimately is. What you’ll have to do is to go through the process yourself, taking notes to build a step-by-step guide to it. When you do so, you should include every detail, including things like contact information and standard procedures. If a given process requires a checklist of questions to be asked, that checklist should appear in the documentation for it. The same goes for anyone who is meant to be contacted during the process… their contact information should be provided.

This will also allow you to make insights into the process for yourself, potentially showing you ways to improve it.

Step Three: Improving It

Of course, once you have those insights, you may as well implement them and try your process again. For instance, if going about your process in a different order than what you had originally settled on may make it better, run another trial and see how it affects it. Whether it improves the process or hinders it, you now have more information as to the right way to do things, allowing you to make better choices for your business operations.

Once you’ve sat yourself down and begun, you’ll find that creating helpful documentation for your business is a fairly easy process. Furthermore, there are solutions available that you can leverage to improve your documentation even more, like Steps Recorder on Windows.

Subscribe to our blog for more helpful IT tips and tricks!

Checking in on Net Neutrality
3 Reasons You Want Experts Handling Your IT
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Thursday, March 21 2019

Captcha Image

Search

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Tip of the Week IT Services IT Support Best Practices Technology Managed IT Services Business Computing Cloud Email Privacy Hackers Malware Hosted Solutions IT Infrastructure Management Business Continuity Internet Business IT Companies in Tampa Productivity Data Business Mobility IT Support Services Software Data Backup Outsourced IT Business IT Solutions Network Security I.T. Management Microsoft Managed Service Provider Computer IT Professional Services Productivity Custom Business Solutions Mobile Devices Data Recovery IT Management Tech Term Business Applications Innovation IT Business Solutions Ransomware Cloud Computing Technology Consultants Google Android Windows 10 Internet of Things Managed IT Service in Florida Windows Workplace Tips Upgrade Managed IT Service Hardware Business IT Support Managed IT User Tips I.T. Support Managed Services in Florida Disaster Recovery Business Management IT Support Remote Monitoring Small Business Encryption Backup Collaboration Dynamic Solutions I.T. Services IT Support Services in Tampa IT Risk Management Efficiency Browser Communication Holiday Server Smartphone Phishing Microsoft Office IT Outsourcing in Tampa IT Services in Florida Smartphones Data Management Save Money Windows 10 Managed Services Artificial Intelligence VoIP IT Service Gmail Network IT Support in Tampa Paperless Office Social Media Cybersecurity Managed Services in Tampa Bay Mobile Device Management Vendor Management Passwords BYOD App communications Mobile Device Office 365 IT Managed Services Managed IT Services Customer Relationship Management Risk Management Employer-Employee Relationship Tech Companies in Tampa BDR Applications Unified Threat Management Website Antivirus IT Services in Tampa Operating System Compliance Automation Firewall Tampa IT Support Bandwidth Bring Your Own Device Small Business IT Solutions Facebook Business Technology Infrastructure Managed Service in Tampa Apple Computer Networking Healthcare Tip of the week IT Outsourcing in Florida Wi-Fi Chrome Saving Money Government Managed Service Data Computer Services IT Service Management Analytics Information Document Management IT Company Business Plan Word Two-factor Authentication IT Vendor Management Project Management Scam IT Outsourcing Vulnerability Business IT Support Services Content Filtering Big Data Maintenance IT Company Data Security Robot Wireless Blockchain VPN Money Router Computer Hardware Repair The Internet of Things Wireless Technology SaaS Quick Tips Remote Computing Retail WiFi Customer Service Hosted Solution Mobile Computing Office Data loss IT solutions Data storage Net Neutrality Tablet Unified Communications Storage Regulations Miscellaneous Apps Help Desk IT Management Services Settings Telephone Systems Recovery IT Support Helpdesk LiFi Smart Technology Alert Information Technology Mobility Microsoft Virtual Server Hosting in Tampa and Florida Augmented Reality IT Companies in Florida Business Continuity Services Presentation Virtual Reality Politics IT Management Service Remote Monitoring and Management Management Laptop IBM Printing Administration Network Congestion Remote Workers End of Support Google Drive Uninterrupted Power Supply Downtime Machine Learning Computer Network Services Mouse Licensing Computer Support Training I.T. Company Business Application Virtual Desktop Flexibility Computer Networking Services Redundancy Social YouTube Access Control HIPAA Patch Management Office Tips IoT How To File Sharing Computing Employees Digital Payment Server Management Search Software as a Service Outlook Virtualization Company Culture Network Management Internet Exlporer Users Monitors Files Spam Budget User Error IT Consulting Mobile Security Assessment Virtual Private Network Solid State Drive Managed IT Outsourcing Technology Laws Staff IT Company in Tampa Websites Drones Gadgets Cables Backup and Disaster Recovery Google Maps Bluetooth Cortana Screen Reader Tech Company in Tampa Meetings Windows 8 Professional Service Intranet Utility Computing Programming Managed Services Provider Digital Dark Data Going Green Enterprise Content Management Finance Tampa IT Services Education Black Friday Motherboard Employee-Employer Relationship ROI Social Engineering Wasting Time Hotspot Consultation Multi-Factor Security Migration Help Desk Support in Tampa IT Consulting Services USB Cost Management Theft Mail Merge Careers Alt Codes Top IT Outsourcing Company Unified Threat Management Operations Managed Service in Florida Wires Human Error Health Care IT Services Knowledge Distributed Denial of Service Smart Tech IT Managed Service Provider Tech Support E-Commerce Spyware Consulting Services Vulnerabilities Authentication Outsourced Computer Support Fun Cyber Monday G Suite IT Consulting Service Health Corporate Profile Buisness Database Techology Language Password Bookmarks Google Calendar Chatbots Help Desk Support Automobile WPA3 Financial Address IT Service in Tampa Jobs Notes Typing Lenovo Permissions Server Hosting in Tampa Enterprise Resource Planning Hacker Printer Wearable Technology Hacking Permission Shortcut Computers Business IT Solutions Experience Deep Learning Break Fix Connectivity Point of Sale Hard Drive Features Service IT Geography Authorization Servers Modem WannaCry Trending Voice over Internet Protocol Disaster Resistance Computing Infrastructure Mobile Favorites Time Management Co-managed IT Legislation Identity Google Docs Fleet Tracking Undo Procurement Hard Disk Drive Electronic Medical Records Halloween PowerPoint Superfish Fraud IT Support Companies in Tampa Save Time Test Software Tips Display Full Service IT Dark Web Samsung Healthcare IT Cache Electronic Health Records IT Solutions for Small Business Alerts Chromebook History High-Speed Internet User Cookies Managed it Services in Tampa Travel Cryptocurrency Humor Monitoring Domains CIO Windows 7 Proactive IT Best Practice Conferencing Identity Theft Comparison IT Vendor Management in Tampa Sync Business Growth Asset Tracking Competition Security Cameras Data Technology Scary Stories Professional Services Server Hosting IT Tech Support Hacks Microsoft Affiliate Program SharePoint IT Technicians IT Support and Solutions Private Cloud Backups Digital Signature MSP Hard Drives RMM Identities Data Warehousing Recycling Cyberattacks Computer Care Firefox Data Breach Cooperation Managed Services in Floirda Google Wallet Disaster Development Avoiding Downtime Zero-Day Threat Statistics Technology Tips Nanotechnology Managed Service Providers Bitcoin Star Wars Consulting Public Speaking VoIP Current Events Managing Stress Heating/Cooling Instant Messaging Touchscreen Server Hosting in Florida Specifications Social Networking Network Support in Florida Mobile Device Managment Business Continuity Service Providers Application OneNote Remote Worker Writing Sports Virtual Assistant Computer Repair Networking Technology Consulting Firms Microsoft Business Solutions Safety Marketing Downloads Mirgation IT Managed Service in Tampa Information Technology Consulting Legal Proactive Tech Terms Cabling Microsoft Excel eWaste Read Only CCTV How To GPS Public Cloud Lithium-ion Battery Cybercrime Crowdsourcing Printers Botnet Twitter Webcam Taxes Upgrades Telephony Supercomputer Tracking Saving Time Running Cable I.T. Managament Emoji Processors Thank You CrashOverride 3D Printing Update IT Budget Black Market 5G Business Appplications Administrator Managed Servers Work/Life Balance IP Address Relocation Regulation Web Server Congratulations Cleaning Virus Law Enforcement Unsupported Software Mobile Office Notifications Physical Security Hiring/Firing Motion Sickness Cameras Emergency Gadget Mobile Data Error IT Consultant Refrigeration Personal Information Staffing

Latest Blog Entry

Phishing attacks have been in the social consciousness now for a while, and for good reason: it is the predominant way that hackers gain access to secured networks and data. Unfortunately, awareness to an issue doesn’t always result in positive outcomes. In this case, hacker...

Latest News

SEG Awarded Small Business of the Year Award!

Symmetric Engineering Group was awarded the Upper Tampa Bay Chamber Small Business of the Year Award for their understanding technical service and support throughout the Tampa Bay area

Read more ...

Account Login