Microsoft Word’s massive cache of options and its relative ease of use are two of its defining characteristics. Most businesses have used word at some point and probably still use it on a daily basis. This presents organizations and users alike with a large set of different ways they can set up the word processor. Today, we will take you through Word, providing tips on how to change these settings so that you can get the most out of it. You can actually match Word to your style in order to make the experience more enjoyable.
Of course, you will want to consult with your IT administrator before you go to make any major changes.
Customizing Word’s Grammar Rules to Meet Your Preferences (Match Word to Your Style)
There is a good chance that you will enter some text at some point that you know is correct, but Word will tell you it’s not. Maybe your business’ name is spelled funny. Maybe you simply stylize some words and phrases differently. Regardless, instead of being distracted by errors, you can simply teach Word to not track these style choices as errors. If you frequently use certain words that it flags, this is a good tool to implement.
To access these rules, select File, and from there, Options. A new window should pop up with a Proofing option in the list. That page looks like this:
You can change your proofing options in the following menu. This includes your AutoCorrect Options. Simply selecting the button will open another window.
This is the menu that will allow you to set your AutoCorrect rules, including exceptions you want to make to the autocorrect system in Word. It will no longer bug you over the exceptions you enter so you can type in peace.
Establishing Grammar Rules
If you return to the Proofing List window, you can see other options that control Word’s corrections. One example is by clicking on the Settings… button under When correcting spelling and grammar in Word. It will bring up this window:
These are the controls for the grammar rules that Word works under. It’s comprehensive, but if you toggle some off, you will be flagged for less mistakes, causing fewer distractions, and we know the less distractions, the better.
Stop Worrying About Word Changing What You Write
By choosing to implement these changes, and match Word to your style, any user can prevent the hundreds of small annoyances that get in the way of your ability to write in Word. If you would like to see more great tips and tricks about how to use today’s most popular productivity suite, Office 365, return to our blog regularly. If your business needs any IT support or help with IT services, reach out to Symmetric IT Group today.