Tip of the Week: Useful OneDrive Features

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Microsoft has a well-developed reputation for creating software that enables users to achieve their work objectives, especially in the business setting. Here, we’re diving into a few capabilities of one such software title, OneDrive, to review some of the features that a user might want to take advantage of. Read below for some useful OneDrive features.

If you are unfamiliar with Microsoft OneDrive, you should know that it is a cloud storage platform that is known for its utility to a business of any size. The need for organization doesn’t discriminate between large and small operations.

In light of this, let’s begin by reviewing how OneDrive can make file organization even more convenient.

Files On-Demand

This capability allows your users to link their computers’ File Explorer to OneDrive. This gives them the ability to work with files stored in OneDrive without having to download them. This both saves room in the device’s onboard storage (something we all need more of), and also allows offline work if the right settings are enabled.

Outlook Integration

One of the biggest drawbacks to collaborating on Office documents by sharing them through email is that doing so creates a duplicate file to send over. Therefore, different copies will contain different edits, adding to overall confusion, especially if multiple team members are working on something. OneDrive removes that confusion by sharing access to a document when shared through Microsoft Outlook, giving the recipient permission to edit the original file. As a result, true collaboration is actually achieved, and everything is up to date in real time.

Known Folder Move

While we aren’t suggesting that this should replace a comprehensive data backup, OneDrive does feature a very simple backup-adjacent feature. Known Folder Move will synchronize certain folders to OneDrive automatically, giving users a second copy of their contents. You have the option to enable this when first setting up OneDrive, as well as any time afterwards. It is always good to have multiple copies of your data on secure platforms.

Have you used OneDrive before? Did you know about these features? We hope you can use some of these useful OneDrive features. Share your thoughts in the comments, and be sure to reach out to us with any of your IT-related questions! At Symmetric IT Group, we are here to help with any of your IT related issues and offer IT Support and Managed IT Services to help your company succeed.

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